17 Confirmation Email Templates with Examples
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17 Confirmation Email Templates with Examples

02 May 2023 23 January ~ 11 min read 8060 views
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Claspo Blog 17 Confirmation Email Templates with Examples

Among different types of emails, confirmation messages hold a special place. When both senders and receivers of an email get the same information in their logs, it may be used to examine current problems or transactions. Creating and writing a proper confirmation message can improve your communication skills.

This article covers 17 confirmation email templates to assist you in writing one.

Table of Contents

  1. What Is a Confirmation Email?
  2. How to Write an Email Confirmation?
  3. Examples of Powerful Confirmation Email Templates
  4. Set Up Your Confirmation Email Sample!

1. What Is a Confirmation Email?

Email confirmation is a marketing tool that companies use in response to specific consumer activity. The most common examples are a registration or a purchase, but dozens of other options are also possible. Reminding the receiver of professional events or meetings, such as a customer order or email subscription, confirmation emails reaffirm, confirm, or clarify the information. A confirmation email includes everything the two parties had previously agreed upon over the phone, in person, or via a company website.

Marketers may create new leads and send out extra deals with confirmation emails to boost sales. All confirmation emails have high open and engagement rates, so keep that in mind.

Sending confirmation emails is a good idea since your audience anticipates them and because it establishes an immediate connection between the customer and your company.

2. How to Write an Email Confirmation?

If you've ever sent formal business emails, you should be familiar with the following email format, as every email confirmation has three essential components:

  • You begin by creating a subject line.
  • After capturing the click, provide information in the email body.
  • You sign off positively and give all of your contact information.

Here is a detailed explanation of the confirmation email format.

1. Confirmation email subject line

Email confirmations should be simple to read. You have to always make a note of the invitation, reservation, or meeting you are confirming. Here are examples to show how this should function:

  • Meeting confirmation: (Date, time, and location).
  • The order number (number) has been delivered!
  • (Job title) interview confirmation for (Date and time).
  • Appointment confirmation – (Details, date, and time).

2. Email confirmation body

There is no need to go into detail in confirmation emails because they only serve one purpose. Always try to be clear and brief, address the request, and confirm it immediately.

  • I appreciate you inviting me to the (job name) position interview on (date). I am sure that I'll show up for the interview on time.
  • I confirm that I have received your request for a meeting. I have added the day and time to my schedule.
  • Your order has been approved, and we confirm that it has been already sent. Expect the delivery in (number) days.

3. How to end a confirmation email

Check for any additional questions or requests for further information before sending your email. For example, remember to include the tracking information whenever you confirm the product shipment.

3. Examples of Powerful Confirmation Email Templates

We've compiled 17 confirmation email samples from leading companies for your inspiration. 

Subscription confirmation email templates

Users provide their emails in the subscription form as the initial step. They affirm their willingness to receive your email marketing messages and notifications in the second phase. Confirmation emails for subscriptions ensure that you only work with active users with working email addresses.

Example № 1. Thank you for subscribing 

The way you greet new subscribers might reveal a lot about your brand. Additionally, the first line of the BuzzFeed subscription confirmation email, "Thanks for subscribing," establishes the groundwork for the beginning of the subscriber's connection with BuzzFeed.

Subject: Thank You for Subscribing!

Dear [Subscriber's Name],

Thank you for subscribing to our newsletter! We are thrilled to welcome you to our community. Expect exciting updates, exclusive content, and special offers delivered to your inbox. 

Stay tuned for valuable insights, and thank you for joining us!

Warm regards,

[Your Name]

[Company Name]

Example № 2. A double opt-in confirmation email

Your mailing list will be of higher quality if you employ double opt-in confirmation emails since each email on your list has been verified twice. This can help you reduce the chance of having inaccurate email addresses in your database. Additionally, avoiding bots is essential since people occasionally make spelling errors.

Subject: Confirm Your Subscription 

Dear [Subscriber's Name],

We appreciate your enthusiasm in subscribing to our newsletter! To finalize your subscription, kindly click the link below to verify your email address.

We look forward to sharing valuable updates and offers with you. 

Welcome to our community!

Confirm Here: [Confirmation Link]

Best regards,

[Your Name]

[Company Name]

Order confirmation email examples

Businesses send consumers this transactional email to provide specific information about their orders.

Example № 3. Payment confirmation email

The links and themed CTA are a helpful addition to a simple receipt. Knowing they can access resources to get answers to their issues or contact someone reassures potential clients. Short, straightforward content expresses appreciation and gives exactly the right amount of details as a payment confirmation message.

Subject: Payment Confirmation - Order #[Order Number]

Dear [Customer's Name],

Thank you for your payment! We are delighted to confirm the successful processing of your payment for order #[Order Number]. 

If you have any inquiries or need assistance, please reach out to us.

We appreciate your trust in us.

Warm regards,

[Your Name]

[Company Name]

Example № 4. Purchase Confirmation Email

This is another great example of an order confirmation template. The email is simple, succinct, and contains a lot more details than a typical order confirmation email. Give your consumers trust and enthusiasm by including pictures of the acquired goods in your confirmation emails.

Subject: Purchase Confirmation - Order #[Order Number]

Dear [Customer's Name],

Thank you for your purchase with [Company Name]. We are pleased to confirm your order #[Order Number].

Should you have any questions or require additional support, please don't hesitate to get in touch with us. We appreciate your business.

Sincerely,

[Your Name]

[Company Name]

Example № 5. Post-purchase, thank you email

Sending a thank you email to a new customer soon after a transaction is customary. This kind of email serves as both a thank-you note to consumers and a transaction confirmation.

Subject: Thank You for Your Purchase!

Dear [Customer's Name],

Thank you for choosing [Company Name]! We truly appreciate your recent purchase. Please don't hesitate to contact us if you have any inquiries or require any help.

We look forward to working with you again!

Best regards,

[Your Name]

[Company Name]

Example № 6. Email shipping information

When customers eagerly anticipate their order's arrival, they will also delight in discovering more about it through a shipping confirmation email. 

Subject: Order Shipment Confirmation - # [Order Number]

Dear [Customer's Name],

We are pleased to inform you that your order #[Order Number] has been shipped! Feel free to use the provided tracking number to track the progress of your package. 

Should you have any inquiries or worries, please don't hesitate to contact us.

Thank you for choosing us!

Best regards,

[Your Name]

[Company Name]

Example № 7. Shipping confirmation email template

To let its consumers know when an item is prepared and dispatched, Chewy created this animated delivery confirmation email. It contains a summary, a thorough receipt, and an option to trace the order. Additionally, the GIF gives users the impression that everything is moving and makes the entire email experience lively.

Subject: Order Shipped - #[ Order Number]

Dear [Customer's Name],

Great news! We have dispatched your order # [Order Number]. You can monitor the status of your package by using the provided tracking number.

If you need assistance, contact our support team. Thank you for your business!

Best regards,

[Your Name]

[Company Name]

Booking email confirmation template 

A booking confirmation informs the user that their purchase is being handled. This email verifies the reservation and gives all the critical details.

Example № 8. Reservation confirmation

The email contains all the essential information, a reservation confirmation, and a helpful link to maintain your reservation. This email communicates the booking status with a timeline illustration emphasizing the booking confirmation. The most crucial thing is that it gives clients the details they need to arrive at their appointment on time (location, time, length, appointment ID).

Subject: Booking Confirmation - # [Booking Number]

Dear [Customer's Name],

We are thrilled to confirm your booking # [Booking Number]. Mark the date in your calendar! 

If you have any questions or need to make changes, please reach out to our team. 

We appreciate your selection of our services for your booking.

Warm regards,

[Your Name]

[Company Name]

Example № 9. A flight confirmation email template

What if you purchased a flight but never received your flight information? What a horrifying incident. You would become unaware of your flight's duration.

Subject: Flight Confirmation - #[Flight Number]

Dear [Passenger's Name],

Your flight #[Flight Number] is confirmed! Please find your itinerary attached. Ensure you reach the airport with a minimum of a 2-hour buffer before your departure. 

For any inquiries or modifications, contact our customer service.

We eagerly anticipate providing you with excellent service on your flight.

Safe travels!

[Your Name]

[Airline Name]

Example № 10. Venue booking email sample

Those who manage a location where NGOs or companies could organize meetings or team-building exercises benefit most from receiving venue booking confirmation emails.

Verify the venue reservation by providing the following:

  • Booking information;
  • Address of the venue and who to contact if guests have any specific demands;
  • Link to manage reservations.

Subject: Venue Booking Confirmation - # [Booking Number]

Dear [Customer's Name],

Congratulations! Your venue booking # [Booking Number] is confirmed. We are excited to host your event at our venue. 

If you have any specific requirements or questions, kindly let us know. We're here to ensure your event is a resounding success.

Best regards,

[Your Name]

[Venue Name]

Registration confirmation email examples 

These emails should serve as a solid introduction to the customer as well as a clear invitation to continue showing interest in the company's goods and services.

Example № 11. Webinar confirmation emails

One of the best methods for businesses to get leads is through webinars. Your webinar confirmation email is designed to increase event participation and make communication with attendees as easy as possible. An effective confirmation email for webinar registration should include crucial details like:

  • Confirmation of attendance and an explanation of the fundamental webinar information to prospective attendees.
  • If the webinar is paid, let the registrants know if the payment was successful.
  • Amplify a referral program.

Subject: Webinar Registration Confirmation - [Webinar Title]

Dear [Participant's Name],

We appreciate your registration for our upcoming webinar, titled "[Webinar Title]." We are thrilled to have you join us on [Webinar Date] at [Webinar Time].

To access the webinar, simply use the following link: [Webinar Link]. We recommend joining a few minutes before the scheduled start time to ensure a smooth experience.

Should you have any inquiries or require assistance, please don't hesitate to contact our support team. We look forward to providing you with valuable insights during the webinar.

Best regards,

[Your Name]

[Company/Organization Name]

Example № 12. Sign-up confirmation email

The following registration confirmation email is a fantastic illustration of an email with a distinct and targeted call to action. It is not required to include numerous components, but it is beneficial to draw attention to the user's next step. It mainly involves directing the user to your website and explaining what to do after registering.

Subject: Welcome to [Company Name]!

Dear [User Name],

Welcome to [Company Name]! We're delighted to have you on board. Your account has been successfully created.

If you have any questions or need assistance, kindly inform us.

Enjoy exploring and making the most of our services!

Best regards,

[Your Name]

[Company Name]

Example № 13. Thank you for the registration email template

You have to express gratitude to your online clients just as you would to customers who visit your shop and make a purchase. The following example of a registration thank-you email adds a pleasant touch by mentioning how the app functions.

Subject: Thank You for Registering!

Dear [Participant's Name],

Thank you for registering! We appreciate your interest in [Event/Program Name]. We are looking forward to you joining us.

Feel free to reach out to us if you have any inquiries or require additional information.

Best regards,

[Your Name]

[Company/Organization Name]

Example № 14. Event registration confirmation email

Creating an event confirmation email for your potential attendees might significantly impact the event's turnout if you seek ways to increase attendance. 

Subject: Event Registration Confirmation

Dear [Participant's Name],

Thank you for registering for our event! Your registration for [Event Name] is confirmed. We are thrilled to welcome you.

If you have any questions, feel free to reach out.

We look forward to seeing you there!

Best regards,

[Your Name]

[Company/Organization Name]

Example № 15. A user registration confirmation email template

When you sign up for Premium Beat, they send you a registration confirmation email with a button to validate your email, making it simple for you to proceed. The most crucial component of the email is the call-to-action button, which is distinct, easy to discover, and specified as such.

Subject: Welcome to [Company Name]!

Dear [User Name],

Thank you for registering with [Company Name]! Your account is now active. Start exploring and enjoying our services.

If you have any questions or need assistance, please get in touch with our support team. We're here to help!

Best regards,

[Your Name]

[Company Name]

Example № 16. Confirm user cancellations

A cancellation confirmation letter informs your ex-customer that their cancellation request has been successful. Not confirming cancellation might keep your customers in the dilemma of not being sure if they will be charged again.

Subject: Cancellation Confirmation

Dear [User Name],

We have received your cancellation request. Your account has been successfully canceled. 

Should you have any additional questions or need help, please don't hesitate to contact us.

Thank you for being a part of [Company Name], and we hope to serve you again in the future.

Best regards,

[Your Name]

[Company Name]

Feedback confirmation message samples

An easy approach to getting essential details from your staff or clients about their opinions of the goods or services you provide. It shows the need to enhance and expand your business through feedback emails.

Example № 17. Follow up for customer feedback

Because your company is considering the customer's input, a considerate thank you might make them happier. This letter of appreciation is sent to people who contacted your customer service department and serves as a sign that their comments were valued.

Subject: We Value Your Feedback!

Dear [Customer's Name],

Thank you for choosing [Company Name]. We would greatly appreciate your feedback on your recent experience. Your input is important as we strive to improve our products/services. 

Please take a moment to share your thoughts. We value your opinion!

Best regards,

[Your Name]

[Company Name]

Set Up Your Confirmation Email Sample!

You have a great opportunity with confirmation emails to reduce post-order anxiety for your customers, spark anticipation for a forthcoming event, and strengthen relationships with everyone who joins your email list. 

Additionally, confirmation emails may be a crucial component of your company's marketing plan because of their high open rates. They can be applied to begin a long-term dialogue with consumers and as a chance to give them more value.

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